This Privacy Policy explains how we collect, process, use, share and protect information about you. It also tells you how you can access and update your information and make certain choices about how your information is used.
This Privacy Policy applies to information we collect when you use our websites, mobile applications, and other products and services (collectively, the "Services") or when you otherwise interact with us whether in electronic, paper or verbal format.
We may change this Privacy Policy from time to time. If we make changes, we will notify you by revising the date at the top of the policy and, in some cases, we may provide you with additional notice (such as by adding a statement to our websites or by sending you a notification). We encourage you to review the Privacy Policy whenever you access the Services to stay informed about our information practices and the ways you can help protect your privacy.
As a Business Services provider we process the personal data of our Clients’ employees on behalf of our Clients. In order to provide the highest level of data protection, ontime team manager has adopted Corporate Rules for processing Client employee data and business contact data
We collect information you and your employees, affiliates or contractors provide directly to us. For example, we collect information when you create an account, participate in any interactive features of the Services, fill out a form, complete a survey, make a purchase, request customer support or otherwise communicate with us. The types of information we may collect include your name, email address, postal address, phone number, payment information and any other information you choose to provide.
Ontime team manager has an internal Data Privacy Policy that applies to all affiliates and associates worldwide. The Data Privacy Policy helps us ensure that personal data is handled properly. The Data Privacy Policy governs personal data collected by Ontime team manager for its own purposes as well as information provided to us as a processor for our Clients. It protects information collected online as well as offline. Ontime team manager is committed to protecting the privacy and security of personal data that we process in order to provide services to our Clients. This Privacy Statement explains our practices with regard to the personal data we receive from our Clients as a processor. Ontime team manager will collect and process your personal data only as instructed or permitted by our Client or you. Ontime team manager maintains appropriate security controls to protect your information
• Employees contact information: We collect the Employees Personal & Company information like his Name, Phone, Email for administering the App’s function & only after getting the required permission from the Employers
• Employees GPS Location: We collect location based data (GPS coordinates) through our geolocation feature from Employees to punch their Time IN/OUT with their GPS location.
• Employees Selfies: We collect Employees Selfie if the Client use our App & has agreed to the use of this feature. For this we capture the Employee’s Selfie for Attendance. We do not share the collected Selfies with any third party tool, or use it for any other process other than the one disclosed by the application. Selfies collected are stored for the duration the Client use our app & the retention Period of 365 days after which they are automatically deleted from the system For Registered Clients: If your ontime team manager app Mobile account is inactive for more than 365 days, your login credentials will be suspended. The account will be deleted 180 days after account suspension.
We may collect information regarding your geo-location, mobile device when you use our apps.
If you use our Apps, we may also collect the following information:
a) Geo-Location Information. We may request access or permission to and track location-based information from your mobile device, either continuously or while you are using our mobile application, to provide location-based services. If you wish to change our access or permissions, you may do so in your device’s settings
b) Mobile Device Access. We may request access or permission to certain features from your mobile device, including your mobile device’s [camera, storage] and other features. If you wish to change our access or permissions, you may do so in your device’s settings.
c) Mobile Device Data. We may automatically collect device information (such as your mobile device ID, model and manufacturer), operating system, version information and IP address.
We may use information about you and that you provide for various purposes, including to:
• Provide, maintain and improve our Services;
• Provide and deliver the products and services you request, process transactions and send you
related information, including confirmations and invoices;
• Send you technical notices, updates, security alerts and support and administrative messages;
• Respond to your comments, questions and requests and provide customer service;
• Communicate with you about products, services, offers, promotions, rewards, and events offered by ONtime Team Manager and others,
and provide information we think will be of interest to you;
• Monitor and analyze trends, usage and activities in connection with our Services;
• Process and deliver contest entries and rewards;
• Link or combine with information we get from others to help understand your needs and provide you with better service; and Carry out any other purpose necessarily contemplated by the collection of information about you or as otherwise notified via the Services at the time of collection.
We may share information about you as follows or as otherwise described in this Privacy Policy:
• With vendors, consultants and other service providers who need access to such information to carry out work on our behalf;
• In response to a request for information if disclosure is required by, or if we believe disclosure is in accordance with,
any applicable law, regulation or legal process;
• If we believe your actions are inconsistent with the spirit or language of our user agreements or policies, or to protect the rights,
property and safety of ONtime Team Manager or others;
• In connection with, or during negotiations of, any merger, sale of ONtime Team Manager assets, financing or acquisition of all or a
portion of our business to another entity;
• With your consent or at your direction, including if we notify you through our Services that the information you provide will be shared in a particular manner and you provide such information.
• We may also share aggregated or de-identified information with third parties, which cannot reasonably be used to identify you.
ONtime Team Manager uses accepted best methods and takes reasonable measures to help protect information about you from loss, theft, misuse and unauthorized access, disclosure, alteration and destruction. We review our security procedures carefully and regularly and our staff is trained and required to safeguard your information. We transmit, store, protect and access all cardholder information in compliance with the Payment Card Industry's Data Security Standards.
Any visitor who provides information through the Site represents that they are 18 years of age or older. We do not knowingly collect information from anyone under the age of 18. Our Site and Service are not designed for users under 18. If you are under 18 years, please do not access or use this Site.
If you have reason to believe that a child under the age of 18 has provided Personal Data to ontimeTeammanager through the Service, please contact us, and we will take appropriate steps to delete that information from our Service.
We keep your information for as long as necessary to fulfil the purposes outlined in this privacy policy unless otherwise required by law.
We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy policy, unless a longer retention period is required or permitted by law (such as tax, accounting or other legal requirements). No purpose in this policy will require us keeping your personal information for longer than 1 year past the termination of your account
When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize it, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.
You may update, correct or delete your ONtime Team Manager Account profile information at any time by logging into your online ONtime Team Manager account. Please note that we may retain certain information as required by law or for legitimate business purposes.
When you first launch our mobile applications that collect location information, you will be asked to consent to the application's collection of this information. We currently require this location information in order to use our Services, so if you do not consent to this collection, you cannot use our Services. If you initially consent to our collection of location information, you can subsequently stop the collection of this information at any time by changing the preferences on your mobile device. If you do so, our mobile applications, or certain features thereof, will no longer function. You may also stop our collection of location information by following the standard uninstall process to remove all of our mobile applications from your device.